Tools You Can Use to Achieve Balance

Tools You Can Use to Achieve Balance

We all seem to constantly seek work-life balance. We often talk about ways of achieving it. We pursue the perfect alignment of work, family, and personal goals but we still struggle with how to achieve it given the set number of hours we have each day. So, is this desire even achievable with the increasing number of things we are trying to get done?

I certainly have not mastered the art of balancing it all – or more accurately, juggling it all. At times, I’ve been so overwhelmed I haven’t even tried to achieve any balance in my life. As I’ve gotten older though I am realizing that not making time for myself and my health and well-being for the long-term to focus on short-term to-dos really isn’t in my best interests. Or, for that matter, for any of the people around me.


So, this past year, I adopted a few techniques to help me prioritize family and personal tasks above all the work tasks. To begin with, in my task management app, I have categorized my tasks by Work, Family and Personal and I now try to make sure there are always a few things in the Personal section. On the weekends, I prioritize the Personal items over the Work items to make sure I’m spending time on me.

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Also, in my calendar, I color-code all my meetings and appointments so I can visually see where I am spending my time. I have assigned specific colors for work meetings, family activities, exercise and fun social activities. Of course, there are weeks when one or two colors seem to dominate but, when I have the flexibility, I schedule in more time for family and personal activities. The more colorful my calendar is, the more I know I am doing a better job of balancing my time.

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When work tasks get overwhelming, it’s easy to skip some of the personal or family activities. To avoid doing this, I make a habit of scheduling these activities with a friend. It’s much harder to cancel when you’ve coordinated doing something with someone else. This is especially true for me when it comes to walking or exercising or going out for lunch or dinner. Not only do I make sure I’m making time for relaxing and enjoyable activities for myself, but I get the bonus of connecting and catching up with a friend.

Now, I think I just need to schedule in some down time. What color should that be?

TRY THIS OUT: Look over your to-do list or calendar to assess if you’re able to balance all the different demands on your time. Is there something that’s taking up a lot of your time? Are there things you wish you were doing but don’t show up anywhere? Which of these techniques might be able to help you achieve a little more balance in your life?


Just Say NO!

Just Say NO!

Almost every productivity expert agrees that one critical way to improve your productivity and focus is to stop taking on every new task and learn how to say, “No.” For me this has been a huge struggle and continues to be a challenge.

I am a people-pleaser and I enjoy helping others. I like to be asked to do things and I thrive on getting things done. I was always happy to take the notes in all our meetings. I would plan the holiday parties and company volunteer events. I would always stop what I was working on whenever anyone asked if I had a minute. But, I also found that I became the “go-to person” whenever anything needed to get done.

I soon realized that I was so busy doing tasks for other people that my most important tasks weren’t getting done or were slowly falling to the bottom of my list. Then, I would end up staying at work longer or staying up late to take care of the things that I needed to get done.

Finding myself in this situation a few too many times made me realize that I would have to get comfortable with saying, “No” to some of the tasks that came my way. I thoughtfully considered how I could confidently decline some tasks.

Now, before just saying, “Yes,” here are the questions I ask myself to decide which tasks I should take on and which ones I should pass on.


When asked to help with a task, I assess how I will benefit from doing it. If I find that I won’t learn anything or gain some value from doing it, I feel better about turning it down. Knowing that the task will take up my time but won’t add anything certainly makes it a bit easier.


If someone else can easily handle the requested task or may even benefit from the challenge of taking it on, it’s easier for me to decline and suggest delegating that task to that person. Often, if someone can learn or gain a new skill or experience from doing a task, they will probably be happy to do it.


Many times, we just do things, to do them. I find that if you think critically about how important the task is, you may find that it really doesn’t even need to be done. Is this a must-have or a nice-to-have? What happens if the task doesn’t get done? Or, maybe there’s just one important piece that needs attention but the rest of it can be ignored. Try to only work on the things that matter most.

TRY THIS OUT:  Look over your to-do list. Are there tasks on your list that you really don’t need to be doing? How can you comfortably say, “No?” Try pushing back on the tasks that prevent you from focusing on completing your most important tasks.